[上海]Hays 招聘 RECEPTIONIST/ADMINISTRATOR & OFFICE ADMINSTRATOR/SALES ADMINISTRATOR & Internal Rec

发布时间：2013-08-05
工作地点：上海
信息来源：Hays
职位类型：全职
职位描述
Company Introduction:

Hays is the leading global specialist recruiting group. It is the expert at recruiting qualified, professional and skilled people worldwide. It operates across the private and public sectors, dealing in permanent positions, contract roles and temporary assignments.

As at 30 June 2011, Hays employed 7,620 staff operating from 255 offices in 31 countries across 20 specialisms. For the year ended 30 June 2011, Hays reported net fees of 672 million and operating profit of 114 million and placed around 60,000 candidates into permanent jobs and around 190,000 people into temporary assignments. 31% of Group net fees were generated in Asia Pacific.

Hays operates in the following countries: Australia, Austria, Belgium, Brazil, Canada, Colombia, China, the Czech Republic, Denmark, France, Germany, Hong Kong, Hungary, India, Ireland, Italy, Japan, Luxembourg, Mexico, the Netherlands, New Zealand, Poland, Portugal, Russia, Singapore, Spain, Sweden, Switzerland, UAE, the United Kingdom and the USA.

RECEPTIONIST/ADMINISTRATOR

*A UK listed world's leading executive search firm

*International working environment

*Bases in Shanghai

Hays is a UK listed company, employ of Choice for Women 2010, Asia Pacific's largest group of specialist recruitment consultancy with 45 locations across the APAC region. It is the expert at recruiting qualified, professional and skilled people worldwide.

We are currently planning to aggressively expand our operation in mainland China with ongoing exciting and challenging positions available. Thus, we are seeking talented people to join Hays to provide administrative support to our business. You will provide coverage to the front desk during regular business hours, which includes answering route phone calls and taking message, as well as greeting visitors in a professional manner. Other logistics like sorting and distributing incoming mail and packages are also necessary. As an expert at recruiting industry, you will face with elites from every work of life.

As the successful applicant, good English language skills are required both in writing and speaking. College degree or above and familiar with Microsoft Office (Word, Excel, and Outlook) is a must. Team player with excellent communication, interpersonal and organization skills will make you outstand.

Interested in more details regarding Hays and the internal job opportunities, please send your updated resume to Nicole Qin via Nicole.qin@ or 86 021 23229635

OFFICE ADMINSTRATOR/SALES ADMINISTRATOR

Data processing

Timely and accurate input of customer information on the database

Generate, amend and attach candidate resumes

Input job specifications onto the Ops System

Raise appropriate non-standard correspondence in response to candidate and client enquiries as requested by consulting staff

Generate and send e-shots and mailers, as requested by consultants

Scan and upload relevant materials (such as TOB, Candidate Registration forms, Offer letters) on Ops System

Report duplicates of organisation/candidate/contact in system to the management for further actions

Administration

Handling teams inbound telephone calls effectively and efficiently

Co-ordinate client and candidate functions as requested

Undertake filing, faxing and photocopying as required

Ad-hoc duties as requested

Updating weekly and monthly team meeting minutes

Generate various reports from Onetouch for managers

Back up as receptionist during lunch hour

Contracts follow-up, uploading, coding

Make Powerpoint presentation for client meeting

Advertising

Assist in preparing and translating English advertisements to Chinese advertisements then upload to job boards.

Assist in preparing and sending eshots

Assist in preparing advertising copy for relevant positions as directed by consulting staff in accordance with marketing policies and deadlines

Liaise with marketing department regarding advertising copy and deadlines

CVs downloading from external job boards

Assist to coordinate with marketing for various event

Critical Processes & Compliance

Demonstrate commitment to Critical Processes

Conduct weekly office audits for the following to ensure 100% compliance:

o Reference checks

o TOB Variation and/or TOB uploaded to Ops System

o Declaration of own free will when necessary

o Aftercare calls/checks

Initiate and follow up any remedial action to ensure adherence to Critical Processes and Compliance

Escalate any non-compliance issues to Management

Interested in more details regarding Hays and the internal job opportunities, please send your updated resume to Nicole Qin via Nicole.qin@ or 86 021 23229635

Internal Recruitment Coordinator, China

Reporting to

Internal Recruiter, China

Role objective

Provide administrative support to Internal Recruitment in China

Job Description

Post and update recruitment adverts in a professional way on websites (Chinese and English) - internal intranet, , job-boards and LinkedIn and etc.

Ad hoc support to Internal Recruiter as required

Assist in candidate sourcing via Linkedin, Zhaopin CV downloading, cold calling and social network approach as required

Assist in candidate screening for potential Corporate Services, Researchers and Associate Consultant from Assessment Centre (if required)

Assist internal recruiter / line managers with the interview arrangement, candidate feedback delivery after interview, closely follow up the hiring process

Assist or liaise with other internal recruitment coordinator in the preparation and set up of Assessment Centres (printing, sending invites and data collection, candidate confirmation)

Assist with the administration of internal vacancies, including the collection of candidate checks/compliance before on-boarding

Assist with the planning and preparation of campus recruitment activity

Assist to set up the internal candidate database (by spreadsheet or OneTouch internal recruitment system - tbc)

Developing and maintaining recruitment channel by logging in student BBS and referring potential candidate from universities for intern position

Regularly update internal recruitment statistics and reporting as required

Filing/ internal database maintenance

Skills & competencies

Demonstrates behaviour which supports the Hays values: Expert; Ambitious; Inquisitive; Passionate about People

Strong commitment to exceptional customer service

Demonstrates discretion at all times

Demonstrated skills in Word, PowerPoint and Excel (Advance: v-lookups, setting up formulas would be a preference)

Effective communication and interpersonal skills, strong English and Chinese skills written and verbal

Demonstrates excellent initiative and problem solving ability

Grade 3 students (at least 3 days / week)

Interested in more details regarding Hays and the internal job opportunities, please send your updated resume to Nicole Qin via Nicole.qin@ or 86 021 23229635

本站提醒:如何识别虚假招聘信息？求职必看，切勿受骗上当！

如何写一份简单、直接、高效的求职信？