北京润熙咨询有限公司

职位：MAERSK(北京马士基物流大中华区总部)－Secretary
发布时间：2007-08-13
工作地点：北京
信息来源：中华英才网
职位类型：全职
职位描述
Title of position: Secretary

Department: GCAOCB

Reports to: GCAOCBSECMNG

Purpose & general responsibilities of the position:

• Accurate and prompt secretarial support to management of Associated Container Business.
• Effective department administration

Specific responsibilities of the position:

Major Responsibilities:

• Proactively carry all relevant secretarial duties assigned such as typing, travel arrangement, setting up meetings and screening telephone calls etc.,
• Coordination in relation to VIP visitors, prepare program and ensure all practical arrangement is well covered;
• Events coordination: scheduling, transportation arrangements, arrangement of VIP facilities, liaison with hotel/venues;
• Assist with translation between English and Mandarin of verbal and written communication as requested;
• Prepare presentations as required;
• Prepare vouchers within 24 hours after receipt of “fapiaos”;
• Ensure prompt downloading, printing and submission of files attached to incoming telexes;
• Open, organize and route incoming mails;
• Respond to all incoming communications whether in outlook/requests/faxes ect., latest by the next working day or within 24 hours;
• Ensure timely and accurate communication with the drivers and help them to prepare expense report in SAP.
• Inventory and order supplies, forms and equipment for the departments, including but not limited to computer for newcomer, printer, telephones, PDA, business cards, stationary, etc.
• Verify regular administrative costs, e.g. flight tickets, postage, working lunch ordering, name card printing etc.
• Office relocation coordination
• Preparation for new comer, office orientation
• In-house magazine coordination
• Giveaway ordering and record keeping, including diary, cookie, desk calendar and wall calendar, giveaway items
• Department coordination with GCASYS for trouble shooting
• Administration assistance to colleagues on 10/F
• Ad-hoc projects or tasks assigned by managements
Acting as back-up to GCAOCBSECMNG in their absence

Measurement / success criteria of the position:

• Effective and smooth administrative support;
• Take initiatives for proper, timely action in all respects;
• Well manage priorities to ensure work deadlines achieved with error free.

Learning opportunities in the position:

• Advanced secretarial skills and duties.
• Preliminary business acknowledges for Associated Container Business and container shipping

Specific requirements for the position:

• Good computer skills especially familiarity with Word, PowerPoint, Excel and Microsoft Outlook
• Service minded, organized and detail oriented
• Good time management to ensure work deadlines achieved
• Cost consciousness
• Good team player
• Ensure access to proprietary and confidential information limited to authorized individuals;
• Ensure constant care in all matters;
• Ensure thorough knowledge and understanding of, and compliance with procedures manuals and instructions;
• Excel in assignment given to you and be the role model for your peers;
• Always strive towards improvements, rationalization, innovation and team spirit;
• Always appear presentable and courteous in the office.

Authority and powers reserved for:

• No monetary authorization granted.

公司简要介绍：
不详
地址：北京朝阳区建国路８８号５号楼３２０５
邮编：100022
E-mail：summerli@
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